Grant Accountant

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About Holy Family University

Holy Family University is a sponsored ministry of the Sisters of the Holy Family of Nazareth founded in 1954. The University is a private institution in the Catholic tradition with campus locations in Philadelphia and Newtown PA. The main campus is nestled in the heart of a historic residential neighborhood in Northeast Philadelphia that is vibrant and just minutes from the excitement of Center City. The Newtown campus is located in Bucks County surrounded by nature and a step away from parks, farmers’ markets and great dining.

One of the best parts of Holy Family University is our welcoming atmosphere--and that's not by chance. Our mission centers on creating an environment that encourages all members to get to know one another, learn from one another, and experience a range of perspectives and worldviews. Our community is strong because of this.

University Benefits

Holy Family University takes pride in offering a range of meaningful and flexible benefits designed to promote the health and wellness of our employees and their dependents. Our comprehensive benefits and resources focus on physical, mental and financial wellness to include medical, prescription, dental and vision. We did not stop there; we also offer our employees the following fringe benefits and more.

  • Commuter Benefits: Transit and park benefits through pre-tax payroll deductions
  • Half-Day Fridays: Enjoy half day Fridays in the summer
  • 403(b) Retirement: Discretionary match up to 5%; vested immediately
  • Time Off: 12 Paid Holidays, Vacation, Personal, Sick Days and a week off for Winter Break
  • Tuition Benefits: Employees or dependents pursuing a first Undergraduate Degree receive 100% tuition remission; employees pursuing a first Master’s or Doctoral degree, receive 100% tuition remission; eligible dependents pursuing a first Master’s or Doctoral degree, receive 50% tuition discount.
  • Alpha House: 50% Discount for Nursery, Pre-K and Kindergarten

Position Summary

The Grant Accountant will serve as the finance contact and coordinator for federal, state, and private grants and gifts. Functions include but are not limited to working with the Advancement Office and Project Directors, tracking and monitoring grant expenditure activity, recording appropriate journal entries, and preparing and filing internal and external filings and reports.

The Grant Accountant will analyze and reconcile various University general ledger accounts with a focus on grants and gift accounting, along with preparing necessary journal entries, research and prepare surveys, and assist with annual financial and other audits. 

The employee in this position must understand and embrace the mission of Catholic higher education and must commit to the mission, goals and objectives of Holy Family University in word and deed.

Direct Reports

None

Essential Functions

Job duties that must be performed, with or without reasonable accommodation, and may include any of the following tasks, knowledge, skills and other characteristics. This job description is illustrative and is not a comprehensive listing of all functions and tasks performed by incumbents in this position. Being permitted or required to work from home at times due to force majeure events does not alter the essential function of an employee’s job of working on campus when possible.

Grant/Gift Financial Management (70%)

  • Maintain/update records for various grants and gifts and prepare necessary reports and filings, including invoices and reimbursement requests
  • Consult with the Advancement Office during grant applications, specifically as grant budgets are prepared
  • Oversee all record-keeping functions for post-award grants, including time and effort reporting
  • Maintain/update endowment account records and required journal entries and reports
  • Maintain/update schedules of gift and grant accounts for financial audit
  • Maintain/update pledge documentation and general ledger accounts
  • Attend required in-person meetings and online conference calls for any grant programs, including HRSA
  • Prepare analysis and data collection for various annual surveys
  • Reconcile gifts and grants information with Advancement Office records

General Ledger (25%)

  • Analyze and reconcile various general ledger accounts on monthly/quarterly basis
  • Verify accuracy of agency and restricted accounts
  • Maintain/update records for various Federal Loan Programs and assist with required filings and reports
  • Assist in the reconciliation of federal awards, including federal financial aid, at fiscal year end
  • Oversee charitable annuity funds and quarterly/annual distributions to beneficiaries

Other duties as assigned (5%)

General Expectations

Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Employees must understand the mission and demonstrate the core values of the University. Additionally, demonstrate the ability to work with diverse personalities, and effectively with students, faculty, staff, and the public. Employees are expected to follow and abide by all University policies, rules, regulations and guidelines.

Education & Experience Requirements

Bachelor’s degree in related field plus at least 3 years’ experience in relevant field required. Higher education experience preferred. Advanced degree will be considered in lieu of required experience.

Knowledge, Skills and Abilities

At least 3 years prior experience, preferably in higher education. Advanced degree will be considered in lieu of required experience. Strong work ethic, organizational skills and the ability to analyze and resolve issues independently is required. 

Knowledge of and ability to follow university policies and procedures.

Ability to establish and maintain effective working relationships. 

Ability to relate to a diverse population and to maintain composure when faced with difficult situations.

Work Environment

Operates in an office environment, that may have frequent interruptions. The area is well-lit, temperature controlled and free from hazards. Noise level is generally quiet to moderate.

Physical Requirements

Communicates frequently, in person, over the phone, or via a computer. Hearing is needed for extensive telephone and in person communication. Regularly required to sit for long periods of time; use hands to finger, handle or feel; reach with hands and arms. Manual dexterity is needed in order to operate a computer keyboard. Operates standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Non-Discrimination Statement

Holy Family University seeks to foster a welcoming and healthy educational and work environment based on respect, the dignity of each person and the oneness of the human family. Holy Family is dedicated to ensuring an environment free of discrimination or harassment of any kind, and promotes equal opportunity and inclusion in its employment and education. 

For more details on our commitment to nondiscrimination click HERE

We invite qualified applicants to view our open positions and apply directly at our career center by submitting a cover letter and resume.